Application For Duplicate Degree Certificate
Losing your degree certificate feels alarming, but universities reissue duplicates through a well-worn process. This application template walks you through it with the exact wording registrars expect.
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Universities treat duplicate degrees seriously, so expect a slightly heavier process than for other documents. You will need an affidavit on stamp paper declaring the loss, a copy of your transcript, an identity document, and the duplicate-degree fee, which is higher than most other certificate fees. Some universities also require a newspaper advertisement announcing the loss or a police report; check the examinations section's rules on the university website before you apply, because missing items are the main cause of delays.
Submit the application in person at the examinations or degree section if possible. The staff will verify your record against the convocation register, which can take two to eight weeks depending on how far back your graduation was. A practical tip: if you need proof urgently for a job, ask the verification section for an official verification letter in the meantime. Employers conducting background checks usually accept a university-issued verification letter while the duplicate is being printed.
When the duplicate arrives, it will be marked as a duplicate or reissued copy. This is standard and carries full validity. Store it securely, keep attested photocopies, and save a high-resolution scan in your email so a future loss never becomes a crisis again.
Frequently asked questions
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