Application For Duplicate Fee Receipt

When and how to use this letter

Duplicate fee receipts are issued by the accounts office, not the principal, so address this application to the accounts officer or head cashier for the fastest turnaround. Give the fee month, amount, and payment mode as precisely as you can; the office looks up your entry in its ledger or billing system, and exact details turn a long search into a minute's work. Most offices reissue the duplicate the same day or within a few working days, and it will be stamped as a duplicate copy.

A practical tip: if you paid online or by bank transfer, mention the transaction reference or the last four digits of the account in your application. Electronic payments are traced in seconds with a reference number, while vague cash-payment claims need a manual ledger search. If you truly cannot recall the amount, give your best estimate and your class and roll number; the office can still find the entry, it just takes longer.

When you receive the duplicate, check that the amount, month, and your name are correct, and confirm it carries the office stamp and signature. A stamped duplicate receipt is fully valid as payment proof for admissions, scholarships, and reimbursement claims, so keep it with your other financial documents from now on.

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