Business Card Request Letter

When and how to use this letter

Business card requests are straightforward, but accuracy is everything — a misprinted batch of five hundred cards is an expensive mistake. Give admin your exact details as they should appear: full name, official job title, department, phone, and email. Copy them from your official records rather than from memory; titles and email formats are easy to misremember.

Check your company's brand guidelines before requesting anything custom. Most companies use standard templates with approved fonts, colours, and layouts — requesting a personal design usually gets rejected and delays the order. If you need bilingual cards or a QR code, ask whether the template supports it rather than assuming.

State the quantity and deadline clearly. Standard orders take one to two weeks; if you need cards for a specific event, say so, because rush printing is usually possible at a small premium. The non-obvious tip: request a digital proof before printing. Reviewing the layout on screen takes two minutes and catches the transposed digits and outdated titles that otherwise survive into the printed batch.

When the cards arrive, check a few from the box before distributing them. Catching a print error early means the printer reprints at their cost; discovering it at a client meeting means you absorb it.

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