Duplicate Fee Challan Request

When and how to use this letter

Act immediately, while there is still time before the payment deadline. A duplicate challan request made two days before the due date is routine office work, while the same request made after the deadline becomes a late-fee dispute. Take the letter directly to the accounts office or the fee counter rather than sending it through the class teacher, since the challan is printed at the counter itself. Carry the student's ID card or diary so the clerk can verify the record on the spot.

State the exact month or term on the challan you need, for example October 2026 rather than just this month. Offices issue hundreds of challans, and a vague request risks you receiving the wrong one and paying the wrong amount. Keep the letter short and polite, and mention that the original was misplaced rather than inventing a complicated story. Honesty about a small mistake earns faster help than an elaborate excuse.

The shortcut most people overlook: check the school's parent portal or mobile app first. Many schools now let parents download and print the challan themselves, which solves the problem in two minutes without any letter at all. Use this letter as the fallback for schools without a portal. If the office charges a small reissue fee, pay it without argument and take a receipt. And once you have the duplicate, photograph it with your phone immediately, so a second loss never costs you another trip.

Frequently asked questions

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