Farewell Letter To Landlord Friendly
Parting on good terms with your landlord is always worth it. This friendly farewell letter thanks them for a well-kept home, confirms the handover details, and leaves the relationship warm - and your reference secure.
Fill in your details
Your letter
When and how to use this letter
Send this with your formal vacate notice or during your final week - timing matters, because a gracious letter sent early frames the entire handover positively. Deliver it as a printed letter or a polite email; either way, keep a copy for your records. If you are handing over keys in person, bring it along.
Keep the tone warm but professional - this is a business relationship ending well, not a friendship letter. Thank them for specific things: prompt repairs, fairness, respectful communication. Confirm the practical details in writing: your move-out date, the property's condition, and your forwarding address for the deposit return. Never use the letter to raise old complaints; it undermines the goodwill you are building.
The non-obvious move: explicitly ask for a written reference letter now, while your tenancy is fresh and the relationship is warm. Future landlords value a landlord reference enormously, and most landlords are happy to provide one when asked gracefully. Also, do a final walkthrough together and take dated photos of every room - combined with this friendly letter, thorough documentation is your best protection for a full deposit refund. Leave the property spotless; the state you leave it in is the final sentence of your tenancy story.
Frequently asked questions
When should I send a farewell letter to my landlord?
Should I ask for a reference letter too?
How do I make sure I get my security deposit back?
Related templates
💬 Comments
Used this template, or have a question about it? Share your experience below — it helps everyone who writes a similar letter.